Hands-on: Scrivener 2.0

The iPad forced Scrivener, a great Mac writing app, out of my workflow. I’ve been using various writing tools for the iPad pretty much exclusively, and there wasn’t a need for Scrivener in the process. Now, new features introduced in version 2.0 have earned Scrivener its place back.

Big Feature Number 1: Sync with External Folder

This feature alone was worth the $25 upgrade fee. As you’d expect, it lets you, well, sync with an external folder. The intent here is for you to use a service like Dropbox as your sync folder, although you don’t have to. When you sync a Scrivener project it creates subfolders with the bits that make up a project — a Scrivener project isn’t a single file like a Word (s msft) document; instead it’s a package made up of  files — be it text files as part of the manuscript, or images or PDFs for your research.

When you set this project to sync, it’ll create subfolders for all those nested bits, and you can edit them on any computer that has access to that folder and can edit the text files. This is a fantastic feature for use with iPad editing tools. I’ll export all my current projects to Dropbox. When I edit the project on the iPad, it’ll auto-sync when I open the project up in Scrivener. Also, text files created in the sync folder will auto import. All my TAB stuff goes into one project, so if I create a new article on the iPad, it’ll get imported. This feature is also very handy if you’re collaborating on a project with another Scrivener user.

Big Feature Number 2: Create E-books

Creating an e-book from your work has been somewhat challenging up until now. Open-source tools like Sigil can create e-books, but my experiences with it showed me it’s not for the faint of heart. It’s probably not something the average writer is likely to want to deal with. When Apple recently introduced ePub exporting in Pages, I felt it was the first e-book creation tool average users can work with. Now, Scrivener can create both ePub and Mobi-formatted books.

I haven’t played with this feature much other than to export a project and view it on my iPad and Stanza (s amzn) in OS X, but, it worked, and looked quite good. I did notice the iPad was a little more font-sensitive than Stanza (it didn’t see all the font overrides I set in Scrivener). Using the supplied novel template I also noticed that the table of contents were auto created.

I haven’t tried to send a compiled e-book off to one of the self-publishing services, so I have no idea how well that aspect works.

Not-so-big Features

Better Academic Usage

My experiences using Scrivener for academic work were frustrating. While it was great at storing research, getting Scrivener to bend to MLA formatting just wasn’t worth the hassle. Now, Scrivener includes templates for MLA and other academic standards. There are also now presets for things like block quoting that really help alleviate some of the frustration of formatting.

Also greatly improved is footnoting. Footnotes (and comments) now appear in the Inspector rather than in-line. The combination of these two improvements makes Scrivener a more appealing tool for student use.

Better Outlining

Most of my work doesn’t involve outlining. That said, there are some impressive new additions to outlining in Scrivener. The biggest one for me is custom columns. I live or die by word counts, and now the outline view can show the word count for all my drafts. I can also add columns for progress to a target word count, modified date, etc. This is especially handy for files like my TAB binder, which can become very congested.


This is going to be the feature I’m glad was included later, even though I don’t currently use it. Basically, collections let you grab scrivenings without changing their place in the overall structure. If you’re working on a large manuscript and you’ve identified scrivenings that are to be the focus of the day’s editing, you can drag those into a collection and not screw up their position. I haven’t figured if there’s a way to create a smart collection based on keywords. I can easily see using this as a to-do list.


Scrivener 2.0 was one of my most-anticipated upgrades this year. It hasn’t disappointed me. The folder sync feature is a boon to us iPad users and lets me use Scrivener as the Grand Central Terminal for my writing. The upgrade is $25 and the full version is $45. It’s a tremendous bargain for such an awesome writing tool.

Elements for iPad Updated with Folders, Markdown Support

Two iPad apps that have been very near and dear to my writer’s heart: Elements and PlainText. They are two simple apps, that let me edit plain text files on a Dropbox folder — each app uses its own Dropbox folder, named Elements and Plaintext respectively. I’ve loved both, but PlainText was winning because it supported subfolders in its folder, which Elements lacked before this update.

Another writing tool I often take advantage of is Markdown, a sort of formatting shortcut language created by John Gruber. The lack of native support wasn’t a big deal for me. I already know most of the formatting commands so I could just enter them in by hand and preview them when I exported them.

The Markdown implementation is a little tricky. If you’ve created a file on the iPad, you’ll need to change the extension to .md, .markdown, .mdown or .mdwn. That will activate the Markdown preview button. It doesn’t appear to add any shortcuts for common Markdown elements, like #. It’s too bad since the need to access the secondary or tertiary on-screen keyboards can slow you down. If you are a heavy Markdown user, I recommend the excellent Edito iPad app.

Now that Elements supports both subfolders and Markdown in version 1.5, it just might become my iPad plain text editor of choice


My New Writing Life

About a year ago, I retired from the games writing business. A combination of a declining print market, fairly horrid pay, and massive burnout lead me to decide it was time to hang up the jersey.

One of my goals when I did that was to spend more time writing my fiction. However, after not getting much done with that I learned I work much better with some sort of deadline — or at least a content manager bugging me for articles.

I am pleased to announce I am now one of the contributing writers at The Apple Blog. For me, it’s a fantastic opportunity; I get to write about the technology I use every day and get paid for it.

Time tests loading Word 2008 vs. Word 2007 via an emulator

Today at the day job, I was working on getting Word 2007 to connect to SharePoint on my Mac via Parallels, and it got me to wondering what the load time differences were between Word 2008 12.1.4, Word 2007 via Crossover, and Word 2007 via Parallels.

I ran three tests (four if one of the three tests generated a number out-of-whack from the other two): Three from a fresh startup of the OS, and three from just quitting the app and re-launching it. In the case of Parallels, I quit Word from within the VM and then quit Parallels. I did not do a fresh boot of Windows XP for the tests; I left the VM in a suspended state.

I’ve got the numbers at the end of this post, but from a cold boot time. Word 2007 from within Parallels won, with Word 2007 within Crossover coming in second and Word 2008 natively within OS X coming in third. Warm starts Word 2008 won, with Word 2007 in Parallels coming in second, and Word 2007 in Crossover coming in third.

I’ll admit: there are a lot of apples to hand grenades comparisons happening here. About the only valid point is two separate Microsoft Word Processor have drastically different start times between a native app and one running in a two different emulators. You also can run into some issues if the emulator doesn’t want to start up properly – not to mention in Parallels’ case running an entire OS on top of OS X.

I’m not really sure what to make of these numbers. If you told me Word 2007 running in two different emulators would actually start faster than Word 2008, I would have laughed my ass off. However, in none of the cold start time tests I performed did Word 2008’s fastest load time beat the fastest cold start time tests of an emulated Word 2007. If you rarely reboot your Mac, subsequent loads of Word 2008 are faster, but not dramatically so.

One other difference is looks. I’ve attached screen captures of the three versions below, but I found Word 2007 in Parallels to read clearer because it uses Clear Type. Word 2007 in CrossOver looked the worse since it was bolder than the other two. Word 2007 also interacts with SharePoint and Blogs better; this entire post was written and posted in Word 2007. I’m also enjoying the ribbon interface a little better in Word 2007.

That said, I think it’s unlikely I’ll be doing a lot of work in Word 2007 – mainly because it’s not a native OS X and running Windows XP on top of OS X is too resource intensive. I did find it amazing that it loads faster than Word 2008.


Time Tests

Word 2008:

Cold Start 1: 1:03.11

Cold Start 2: 34.7

Cold Start 3: 1:09.4

Cold Start 4: 1:22.3

Warm Start 1 7.3

Warm Start 2: 6.9

Warm Start 3: 8.4


Word 2007: Parallels

Cold Start 1: 32.7

Cold Start 2: 46.5

Cold Start 3: 43.5

Cold Start 4″ 1:29.8

Warm Start 1: 10.7

Warm Start 2 : 1:36.4

Warm Start 3: 11.6

Warm Start 4; 10.3


Word 2007: Codeweavers

Cold Start 1: 40.8

Cold Start 2: 41.0

Cold Start 3: 38.5

Warm Start 1: 12.8

Warm Start 2 :13.8

Warm Start 3: 11.8





Fully Integrating Scrivener into my writing flow

I mostly do two forms of writing: short, 1000-word columns for Massively, and anything required for school. School is either as simple as an essay, or as complicated as a heavily formatted document.

I’ve been struggling with fully using Scrivener for a while. When I bought the program, it seemed great for long bodies of work like books, short stories, etc.. With none of the stuff I write these days being that long, Scrivener seemed doomed to sit in the neglected pile. Which is too bad, because there are a lot of features I like in it. Its full-screen view is amazing, for instance.

There were two big hassles: since the columns end up on the web, creating a Scrivener project for of them seemed silly. School often has rigid formatting guidelines, and I was afraid I’d be spending as much time reformatting the exported Scrivener document as I would have spent just doing the damn thing in Word.

I had a perfect storm of light-bulbs going off in my head. Instead of creating a separate Scrivener document for every column and essay, why not create a Weblogsinc and School project, and then use Scrivener’s multi-document tree structure to write each column. When I’m done, just delete the file but keep the project. Same thing for the essays. My print clients will also get their own Scrivener file. It’d probably make sense to just have one Scrivener file for ALL my articles and columns, but it’s easier for me to focus this way.

It’s worked well so far. I’ve come to the realization I’m never, ever, going to get rid of Word and I’m ok with it. Unlike some Mac people, I’m not that anti-Microsoft and I actually kinda like Word 2008. My big beef is the damn thing takes too long to load and most of my instructors still can’t accept docx formats yet.

Which got me to thinking about Pages 08. The big strike against it has been the fact that it saves everything in .pages formats, and I need to export it to a .doc file to hand it off. Kinda like I have to do with Word 2008, now that you think of it.

The amount of stuff I need to do heavy formatting in is negligible. The Online Documentation class that just wrapped had heavy formatting needs with some tables, but the Modern Middle East class just requires single-spaced Times. Even though I prefer using Cambria these days, I set up a Scrivener Compile Draft setting to export or print it in Times. Scrivener sorta integrates with Endnote, so if I need to cite something I can run it through Endnote and get the bibliography done.

Reader Request: Using EndNote with Pages 08

We at the compound were amazed when a comment popped into our moderation queue with an actual question, and not telling me how I can make my male member larger. So, we have our first Reader Request: How to use Endnote with Pages 08. I originally posted this in the Pages discussion forum on Apple’s website. I cleaned it up and added some screenshots for clarity as well as incorporated some comments by other posters.

Continue reading Reader Request: Using EndNote with Pages 08

Thinking of going web-based for writing

I recently got an iPhone which starts to eliminate the need for me to carry around a laptop, but more on that later. I love my Macbook and OS X in general, but lugging seven pounds of laptop around with me for little gain is more pain than it’s worth. I’ve been living a daydream of writing on the train for several years, but it’s rarely come to fruition. There’s two main reasons for this: I tend to fall asleep on the train ride in more often than not, and the train ride home is often too crowded to break out the laptop.

So, I’ve been hauling around this dead weight for the times I feel like writing at lunch. I’m starting to think that web-based tools will work just as well for most of the stuff I’m working. The advantages are pretty obvious: At work and home, I’m connected to the Internet so therefore I have access to my stuff. The MBTA is in the process of rolling out WiFi onto the trains–I guess they figure since the trains are always late, maybe we can get some work done on them–so once that happens, if the stars align and I feel like writing I can still get to my docs.

The downsides are also pretty obvious, in that I need to be connected to the Internet. I’m not sure how time-sensitive the stuff I’ll be working on is, though. Google Docs is pretty good but it lacks proper formatting. Anything for school, where I’m adhering to academic standards will need to be done in Word.

I’m going to be giving ScriptFrenzy a try — the NaNoWriMo of Scripts, where you have a month to do 100 pages. Scripped.com has a nice little on-line script tool, but I’m a little suspect of its apparent PDF only export.

I’ll let you know how I make out.